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Form W-2 — Wage and Tax Statement
Form W-2 reports an employee's total wages and the taxes withheld from their pay for the year. Employers must send a W-2 to every employee and to the Social Security Administration by January 31 each year. This copy is for preparing employee copies (B, C, and 2) — the official red-ink "Copy A" filed with the SSA has strict scannable-paper requirements and should be ordered from the IRS or filed electronically rather than printed from this PDF. Fill in the non-filing copies directly in your browser and download the completed PDF. FileKit is not affiliated with the IRS, USCIS, or any government agency. This is the official current form, provided for your convenience — always verify you're using the latest version at the source link below before submitting.
How to fill out W-2
- 1Enter the employer's and employee's identifying information (name, address, EIN, SSN).
- 2Fill in wages, tips, and all federal, state, and local taxes withheld for the year.
- 3Download the completed PDF for the employee's records — file Copy A with the SSA electronically or using an official scannable form, not this printout.
Frequently asked questions
Can I file the official Copy A with the SSA using this PDF?
No — the SSA requires Copy A to be filed either electronically or on an official scannable red-ink form ordered from the IRS. This tool is intended for preparing the non-filing employee copies (B, C, and 2).
When do employees need to receive their W-2?
Employers must furnish W-2s to employees by January 31 following the tax year.
What if I need to correct a W-2 after filing?
Use Form W-2c (Corrected Wage and Tax Statement) to fix errors on a previously filed W-2, rather than resubmitting a new W-2.
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